I set with Ifthekar and ask for some work to do and he introduce to me
that in payment they use two systems to record different information on it. He
focuses in the ‘Maximo Clearing Account’ and what the thing that goes in this
account or system. After the discussion he gave me a bang of bills to record in
Excel as a journal to know the different bills that had been in clear account
and should be moved to a special account in the system.
Tuesday 11 December 2012
Week 6 9th Dec 2012
In this day the work I do is recording different bills in the Petty Cash
Summary Report, so this report for the different expenses they had pay for it
during 5th & 6th December 2012. This report is to
know the amount of money they spend in one day from the budget that set for the
same month. Second, reorganize some papers ordinary according to the cheque
number and put it in a file. In this week I think that there is not too much
work that will give it to me because they reach the period that should close
the accounting book for the company, so there will be no work can handle it to
me and there is no any payment happen in this period to the company.
Saturday 8 December 2012
Week 5 5th Dec 2012
Giving me DEWA bills to recorded in the Excel with the total Invoice
amount and check the bill number. After finishing I send it to Mr. Adonis to
check if it’s right and when it’s check he give it back to me to complete
recode different information from the bill to the Excel to be save in the
company system as the process of their work.
Week 5 3rd – 4th Dec 2012
Finishing the GL for Payment Reconciliation of October and recheck it to
find the mistake I had in the Excel by checking all the date I recorded to not
forget any date. In the second day they give me the actual Excel to check it
with my work and learn what is the mistake I did it and it will help me in
doing the Nov GL for Payment Reconciliation.
Wednesday 5 December 2012
Week 4 29th Nov 2012
Starting the day with a National Day celebration in the company with all
the CEO, Managers and employees. After that I start working in the GL for
payment reconciliation for October. I face a problem in working in the GL for
payment that I find it little bit difficulty to start but while I ask them they
help me.
Week 4 28th Nov 2012
Starting with completing the yesterday work of recording the Security
Failed Activity in Excel. Give me a brief introduction of the working process
in the payment section and the work I will be do in the reset of the weeks.
Before the work time finish I meet with Mr. Iftechare the payment manager.
Week 4 27th Nov 2012
In this day we came to the work at 08:00AM because they had the
celebration of the Union Tree for the National Days on the JLT manufacture. We
I come back to the office they handle me more DU bills to check it and recorded
in the same Excel. Moreover, I check the Security Failed Activity and fined the
consumption and capacity of the calculation and recorded in the Excel.
Week 4 26th Nov 2012
Completing the calculation check for yesterday and starting with new
work that they let me check the state cheque that recorded in the payment
system after printing the report. Also, checking DU bills for the phone they
use with the summery we had and after that recorded in Excel.
Week 4 25th Nov 2012
This week they shift me from the collection team to the payment team, I start
with reading the procedure & policy of the payment and compare the policy
with some of the bills that need to record in the Company Account Book, so this
policy tell us when we should recorded different bill in the Account Book. In
addition, I had the ability to check some cheque according to the bill & different
paper, so this cheque will pay it back to the customer who will leave the flat.
Moreover, I recheck the calculation of the capacity & consumption according
to the report they did it and knowing the way of finding the capacity &
consumption. Also, seeing the final amount that will pay to the customer if
it’s right according to the amount of capacity & consumption.
Saturday 24 November 2012
Thursday 22nd Nov Week 3
In this day there is few of work
that I did that let me feel boring. Starting by managing a time to do an interview
with Hisham the Collection Officer. Then they give me a Disconnecting list to
check it.
Wednesday 21st Nov Week 3
As I use to in every morning that
I check the Disconnecting list for the date 20th Nov in the system
that the activity completed. After that I had left some of yesterday work to
finish it and this work regarding the 2 week of Nov record. At 10:00AM is the
time of the site visit, so they take us to the Discovery Garden District
Cooling Plant that we had a brief safety induction and general understanding of
Operations and Maintenance of the plant including processes and department
functions. Moreover, we went to their Customer Service Shop located in ALMAS
Tower, JLT that had a brief on various department functions in Customer Service
shop, at 02:00PM we return back to the Head Office.
Tuesday 20th Nov Week 3
As the day before I start
checking the Disconnecting list that had send it for 19th Nov to
make sure that the activity has completed and update it. In addition, they test
me in most of the work they give it to me during the 2 weeks, so they let give
me the data of the 2 week of Nov to upload it in different Excel sheet. Start to
upload some of the information in the daily collection after finishing form
this sheet I upload the rest in the Bank Collection Reconciliation. I didn’t
found it difficult because I do it before but there is some small confusing on
it.
Monday 19th Nov Week 3
Starting my day by checking the
Disconnecting List that should be done on 20th Nov because of the due of payment. After finishing
the list I start follow up with the customer and update the information
regarding the payment in the excel sheet & system. Finally, they let me
rise a Failed Activity to the customer who do of payment more than 60 days and
the amount in the bill are more than AED 500 to charge them AED 1,000 and lock
the meter.
Sunday 18 November 2012
Sunday 18th Nov Week 3
Starting my day with
having a small explaining on how they do the reconciliation list to send it to
the discounting & recounting team. Also, during my work I know new
information about the discounting that if the customers have a bill of more
than AED 500 should have a disconnecting. In addition, I download a Full Report
for both Developer & Residential and fixed it with finding the 30+ &
60+ to know which customer needs to send for them a final reminder,
disconnecting note and make the disconnecting.
Moreover, some of the customer send an email and ask for the Account
Statement so they told me how to downloaded and send it to the customer.
Finally, my manager tells me to download some bills for a specific property and
send it to him.
Saturday 17 November 2012
Wednesday 14 Nov Week 2
Starting my day by prepare the full report that downloaded
from the system and finding the customers whose bill exceed 30 & 60 days,
after that I start to saw the customers that should send for them a different
reminders such as the Final Reminder that exceed 30 days, Disconnecting Notes
that exceed 50 days & the Disconnecting happened after 10 days of the Disconnecting
Note send. Also, I check the disconnecting sheet with the system for the last
days of October that sends it from the disconnecting peoples.
Tuesday 13 Nov Week 2
They let me work with a Credit Control personal called
‘Huda”, his responsibility to follow up with the customers to make payments of
their bills in monthly basis. She introduces to me her job with the small
details. The jobs that she did it are first printing different reports for
yesterday such as Full Report, Agent Report & Developer Report. Second, she
follows up with the customer according to their payments and had the
responsibility of sending Final Reminder & Disconnecting Note. While she
calling the customers to tell them about their bills she should update new
information in the system.
Friday 16 November 2012
Monday 12th Nov Week 2
Starting my morning by explaining to me how they provide the
final report and the number that show’s in the report from where they get it,
and the final total in the report should be equal to the total l have it in the
Excel that I provide it. Also, I had known some more transaction they use it in
the company like Direct & credit transfer, some charges the bank provided
for the company. Finally, I prepare the Collection Reconciliation Excel for the
soma period to finish everything for the same period and this Excel for
different project in the same period. In addition, in this Excel there is a 3
different sheets and it’s a Bank Reconciliation Statement, Revenue Reconciliation
Allocation & Summery for the Allocation.
Sunday 11th Nov Week2
Starting my second week in the work placement by downloading
the payment reports for Emirates NBD while it’s received by the email from the
bank, Rosoom from the website and check it that everything is right and all the
payments was transfer to their ADCB account. After the checking I applauded to
the company software to record in the customer’s account. Second, I ask for a
work to do they give me the payment that happen in the first 7 days of September
to recorded in Excel sheet after checking the payment. In addition, when I finish
record all the payment in the Excel and put the Rosoom, Emirates NBD & ADCB
they let to take a look to the final report for the period.
Friday 9 November 2012
8th Nov
In this day Hisham the Collection Manager introduce how they check the
online payment happen through Palm Utilities website called "Rosoom"
and the online payment that happen through Emirates NBD customer. After the checking
happen and downloading the reports they should apply it to their software. Also,
he introduces to me how the life payment should be check when it received to
them and I start check around 50 final bills according to the system. In the
end of the day I received my work plan for the 6 week working in Palm Utilities.
7th Nov
Complete creating a Tender control and make different payment that left form
the last day and finding the report for each Tender that I create it and check
it according to the amount in the system while I print it. In addition, I ask
for more jobs to do after finishing my work and they introduce to me a new
thing that how they record a daily report in Excel and they actually do this
Excel every 7 days and give it to the manager of the collection. The work I did
is recorded the report for the first 3 days in November.
6th Nov
Starting my day by meeting the collection manager he introduce to me the
system or software that the company work on it to have the Deposit control and
Tender control. The software name is "CCNB", on this system they create
a daily Deposit control and on it they create a Tender control this control for
the casher and it's online. However, the daily Tender software should be open
from the head office and I start to create a deposit control and a tender
control and make a payment.
Monday 5 November 2012
2nd Day of Workplacement 5 Nov
It's the second day in the work placement that gives me a clear idea of the
company job in the environment. They put me in the Financial Department in the
Collection section where the deposit happen and collect cash from the customer
and chaque. I start with telling me how the payments happen and what is list in
the bill that posted to the customer. In addition, I read the policy that
related to the Collection & Credit. Also, they show me how they check the
daily report for the money or transaction happen during the day and they give
me some report to check. In the end of the day they show me how they enter the
amount of the collection that come from the bank in Excel sheet and the way of
being sure that there is no mistake.
Sunday 4 November 2012
1st Day of Workplacement
This day is a new day for me that let me feels that I'm an employee. I
arrived early to the company, the reception and the employee was very helpful
with me. I met with an employer called Amal, she's introduce me to the staff in
different department. Also, they prepare for me a disk to sit and work in and
an excess to the computer & company system. I start with an orientation
they did it to introduce what the company and 4 different department do I find
it useful to have a background about the work in the company. However, the plan
for tomorrow that they will start doing for me a finger stamp for the daily attended
after that will have a meeting with the Finance supervisor to know what I will
going to do in the 6 weeks.
Subscribe to:
Posts (Atom)